The mission of the Executive Secretary is to assist the Administrative and Technical Council and to achieve the objectives of the Association in accordance with the directives provided by the Administrative and Technical Council. He/she shall be responsible for all technical and operational tasks, including: :
- ensuring the operation and management of the Executive Secretariat ;
- preparing the calendar of ordinary and extraordinary sessions of the General Assembly and meetings of the Administrative and Technical Council ;
- organizing the sessions and meetings, preparing and sending to the members of the Administrative and Technical Council the documents and files on which they will have to decide ;
- keeping minutes of the regular and special sessions of the General Assembly and of the meetings of the Administrative and Technical Council and of the decisions taken by the members ;
- submitting membership applications to the Administrative and Technical Council for review and then to the General Assembly for approval ;
- proposing priorities in the activities of the Association ;
- submitting the Management Manual to the Administrative and Technical Council ;
- keeping the accounts and preparing the annual report of the Association’s activities. The terms of reference are specified in the Rules of procedure ;
- proposing to the Administrative and Technical Council for adoption by the General Assembly, the three-year rolling budget. The modalities are set out in the Rules of procedure.